SUBURBAN AQUATIC LEAGUE, Inc.
Team Manager Software: Help and Protocols
Team Manager Basics
Team Manager (TM) is a very powerful tool from a swimming coach's perspective. Your team's TM database will contain all the times for all swimmers for the entire season (and even previous seasons, if you want). Coaches can use Team Manager's functions to help them make line-up decisions (e.g., it will choose the "best" relay team with one click), it will provide a quantitative comparison of the swims in a meet to previous personal bests, and (as an optional feature of TM) you can even print out labels for "improvement awards" when swimmers bested their PB in the last meet (these are just some of the cool coaching-related stuff that TM will do). TM generates "entries" for your upcoming meet. TM entries allow you to specify heat & lane assignments for each swim, which are used by the companion Meet Manager (MM) software. For championship and invitational meets, The TM-generated entries can also include entry times (swimmer's PB for the event), which are used to seed championship and invitational meets.
The following information should be used in conjunction with the set-up documents located in the TM/MM Software Link.
Beginning the Season with TM
At the beginning of each season (and several times during the season), you should download the latest free upgrade of TM from the Hy-Tek website, and follow the instructions to install it. This will ensure that you have the latest features and the fewest programming bugs in your installation of the software.
A useful technique is to make a copy of the database from last season for the following season, and rename it. You then have an archive of the database for last season, and can delete all the meets from the database for the new season (from MM Main Menu, you can purge all the Meets/Results: File ---> Purge ----> Meets). Thus, you retain all athletes, athlete information, etc from last season's database in a fresh database for the following season.
It is suggested that teams may want to purchase extra copies of the TM Manual from Hy-Tek, particularly if there is more than one team leader who will be using the software.
Use TM to provide rosters to the league registrar at the beginning of the season (Roster due by date of Fall Coaches Meeting). To Export you team Roster: From the TM Main Menu - File > Export > Athletes/Teams. You will then be prompted to export the roster file. The resulting file can be provided to the boys and girls registrar on diskette or as an email attachment.
Preparing for a SAL Meet
1. Import the Meet Templates containing the SAL Events into your TM database (You will need to do this only once at the beginning of the season).
- Obtain the files containing events for SAL girls, boys, and double-dual events. These files can be downloaded to your computer by clicking on the links to the files in the Table below (These files contain the Event Sequence adopted starting in the 2002-2003 season)
Click on a filename to download Event Templates for TM
| SAL DOUBLE DUAL MEET EVENTS (TM) SAL DOUBLE DUAL MEET BACKUP (MM) Odd event numbers 1-83 for girls, even event numbers 2-84 for boys You should coordinate with opponent team to be sure they are also using this numbering system for double-dual events |
|---|
- From the TM main menu, choose File --> Import ---> Meet Events. Then select the zip file containing the events template, TM will then unzip the file (it contains a single events file ("hyv" file). Select the unzipped *.hyv file for import. Repeat this step to import all three (girls, boys, and doubledual) event template files.